Exhibitor Portal
Welcome To The MedscapeLIVE! Exhibitor Portal!
Thank you for your sponsorship of the Perspectives in Breast Cancer Care 2025 conference! Please review the important deadlines below along with instructions for submitting required materials. If assets are not received by the deadlines below, we cannot guarantee they will be included in the conference materials.
Conference Venue
Park Hyatt Washington D.C.
1201 24th ST, NW, Washington, D.C. 20037
Please visit the hotel’s information sheet for additional venue information.
Rate: $349/night + applicable taxes + fees
Deadline: Wednesday, August 20, 2025
Shipping Address
Please ship all materials to:
Park Hyatt Washington
Attn: Your on-site rep's name
& company name
MedscapeLIVE! PBCC Conference
1201 24th Street NW Washington, D.C. 20037
Please include the following respective identification labels for your materials in addition to your standard, pre-paid shipping labels:
Lead Capture
License Only — $225
A mobile lead capture license grants you the ability to capture identifying information that registrants provide to us during our registration process. Once purchased, the accompanying app is to be downloaded on your mobile device. The app allows you to scan attendee badges to capture their information.
Please complete the Lead Retrieval Request Form below to purchase your lead retrieval license. Note: licenses are non-transferable once they are activated on a device.
Deadline: Friday, August 29, 2025
Due Dates
Please Note: Important deadlines along with instructions for submitting required materials are listed below. Please check your contract to see what assets are applicable.
Please submit all assets to Kristina at kcerniauskas@medscapelive.com.
Any materials received after the deadlines are not guaranteed to be included in the Conference Name conference materials.
FRIDAY, JULY 25, 2025
Company Logo & Description
Company Logo File: Hi-Res PNG or JPG, 500x500px
Company Description: 75 words or less
Your company will be acknowledged as a sponsor/exhibitor in the conference's digital program booklet and printed materials. Inclusion in conference materials is not guaranteed if items are submitted after the deadline.
Please submit all assets to Kristina at kcerniauskas@medscapelive.com.
FRIDAY, JULY 25, 2025
Digital Program Booklet Ad
Format: 8.5 x 11”; no crop marks; Hi-Res .pdf
*Note: ads outside of this format will not be accepted into the guide.
FRIDAY, AUGUST 1, 2025
Industry Expert Session Details
Presentation Title: No character count
Brief Session Description: Recommended less than 250 characters
Speaker Information: Full Name & Affiliations
Speaker Headshot: Hi-Res .PNG or .JPG only
If your sponsorship includes a contracted bonus presentation at the Perspectives in Breast Cancer Care 2025 Conference, please submit the following information to Kristina at kcerniauskas@medscapelive.com.
WEDNESDAY, AUGUST 20, 2025
Exhibit Badge Registration
Please follow the link below to register your booth staff.
Note this registration code is only valid when the In-Person > Exhibitor category is selected. Following the selection of the Exhibitor category, please press Apply Code.
When prompted, please enter the discount code that was provided by MedscapeLIVE! to utilize your discounted registration.
Exhibitor/Sponsor badges provide access to general sessions, subject to available seating. If the session room reaches capacity, exhibitors and sponsors will not be admitted.
Additionally, exhibitors/sponsors are not allowed to engage in Q&A sessions or discussions. Exhibitor/sponsors cannot attend bonus presentations sponsored by companies with which they are not affiliated.
FRIDAY, AUGUST 22, 2025
Conference Bag Inserts Proof
Format: No larger than 8.5 x 11 in size, no weight limit.
Please submit a proof of your conference bag insert to Kristina at kcerniauskas@medscapelive.com.
FRIDAY, AUGUST 22, 2025
Hotel Door Drops Proof
Format: No larger than 8.5 x 11 in size, no weight limit.
Please ensure your door drops are no thicker than one standard cardstock 8.5 x 11 page to ensure it fits underneath the hotel doors.
Please submit a proof of your door drops to Kristina at kcerniauskas@medscapelive.com.
WEDNESDAY, AUGUST 29, 2025
Exhibit Booth Electrical Ordering
Exhibit booth electrical needs are to be purchased through the venue's audio-visual department. If your company requires power needs, please order by Friday, August 29, 2025 using the link below.
Exhibit Booth Electrical Order Link Coming Soon!
SEPTEMBER 8 – 11, 2025
Conference Bag Inserts Delivery
Format: No larger than 8.5 x 11 in size, no weight limit.
Please ensure your door drops are no thicker than one standard cardstock 8.5 x 11 page to ensure it fits underneath the hotel doors.
Your inserts will be received at the venue & placed into the conference bags by the MedscapeLIVE! Team. Please put this identification label on your shipment, along with your standard shipping label. This allows our team to easily identify your package on site.
Exhibit Booth Electrical Order Link Coming Soon!
SEPTEMBER 8 – 11, 2025
Hotel Door Drops Delivery
Format: No larger than 8.5 x 11 in size, no weight limit.
Please ensure your door drops are no thicker than one standard cardstock 8.5 x 11 page to ensure it fits underneath the hotel doors.
Please put this identification label on your shipment, along with your standard shipping label. This allows our team to easily identify your package on-site.
*MedscapeLIVE! is not responsible for printing or shipping your door drops to the venue.
THURSDAY, SEPTEMBER 11, 2025
Exhibitor Load In
2:00 PM — 6:00 PM
*Subject to change
SATURDAY, SEPTEMBER 13, 2025
Exhibitor Load Out
12:45 PM — 3:45 PM
Exhibitors must supply their own return shipping label
*Subject to change
Room 1 & 2
Exhibit Hall Hours
Exhibit Hall Location: Drawing
*Subject to Change
Friday, September 12, 2025
Saturday, September 13, 2025
Contact Us
For more information about sponsorship opportunities, please contact:
For more information about a pre-existing sponsorship or exhibiting logistics, please contact:
Industry Expert Session Requirements
All promotional items for your bonus presentations must contain the following disclaimer:
This bonus presentation is independently organized and not an official part of Perspectives in Breast Cancer Care 2025 Conference. CME/CE credit is not provided for this session.
Promotional items for your bonus presentation should not contain any mention of food/beverages. All food functions are provided by MedscapeLIVE! as part of the conference and included in registration fees. Food and beverage is generally provided outside the general session room or in the exhibit hall area.
Cancellation policy of bonus presentation and other sponsorships:
Due to high demand and limited time slots for bonus presentation, sponsorships are considered non-cancellable after the established deadline date. This policy also applies to all other sponsorships that can include but not limited to Wi-Fi, app, conference coverage, etc.
Audio/Visual Equipment
MedscapeLIVE! provides standard AV for industry expert sessions. AV includes:
- Microphone, laptop, projector, podium, and screen.
Cancellation & Code of Conduct
Cancellation
Should Company cancel more than 90 days in advance of the first day of the conference, Company is liable for 50% of the fee. Should cancelation occur inside of 90 days from the first day of the conference, then Company is responsible for 100% of the fee. Cancellation must be made in writing to MedscapeLIVE!.
Code of Conduct
This code of conduct applies to all event attendees and participants, including all members, speakers, vendors, media representatives, commentators, exhibitors, sponsors, staff, and volunteers. Signing this Code of Conduct is a mandatory requirement in order to attend or participate in this event.